Keep the savings you've already found.
Technology Cost Governance is a monthly service that reviews your software licenses, cloud spend, AI usage, upcoming renewals, and automation health — so costs don't quietly creep back to where they were.
Who this service is for.
Technology Cost Governance is built for businesses that have already taken a hard look at their technology spend and want to make sure the savings hold.
You've completed a Checkup or a Software Spend Recovery engagement.
You found real savings. Governance keeps them from reversing — through renewals, team growth, and new tools added over time.
You run cloud infrastructure, AI APIs, or automation workflows.
These spending categories change every month. Without someone watching them, costs accumulate without anyone noticing until the invoice arrives.
Renewals are nobody's specific job.
If no one is assigned to watch renewal dates and usage trends, auto-renewals happen at the old rate every time — this service owns that watch for you.
What is reviewed each month.
Every monthly cycle covers the same core areas, with attention to what has changed since the previous review.
- Software license usage versus seat count
- Cloud cost changes month over month
- AI API and token spending by system or team
- Cost anomalies and unexpected spikes
- Duplicate platforms or overlapping tools
- Upcoming contract and subscription renewals
- New tools introduced by teams since last review
- Previously identified savings not yet implemented
- Implemented savings verified against actual billing
- Automation health — failed or delayed reporting jobs
- Private AI deployment health where applicable
- Risk and issue register updates
Monthly deliverables.
Deliverables are tailored to what is in scope for your engagement. Not every item applies to every client.
- Monthly cost summary showing spend by category and change from prior month
- Renewal calendar showing what is coming up in the next 30, 60, and 90 days
- Savings tracker comparing identified savings to verified realized savings
- Risk and issue register with any cost anomalies, failed automations, or unresolved items
- Recommended actions for the coming month
- AI-spend summary where AI APIs are in scope
- Automation-health summary where reporting automations are in scope
- Quarterly executive value review summarizing savings realized and outlook for the quarter ahead
Small fixes included in the monthly fee.
Minor adjustments that do not require design, development, or system integration are included without separate billing.
- Updating an alert threshold on a cloud account
- Adjusting the schedule of an existing automated report
- Correcting a small configuration error in an existing system
- Updating a license or renewal inventory record
- Minor dashboard adjustments to an existing report
- New system integrations or data connections
- New reporting solutions or automation workflows
- Major workflow automation or process redesign
- Cloud migration or infrastructure rearchitecture
- Private AI deployment or model updates
- Application development
- Large data-model changes
Reporting schedule.
Monthly report delivery
Your monthly cost summary, renewal calendar, savings tracker, and recommended actions are delivered before the end of each calendar month.
Monthly review call
A short call to walk through findings, answer questions, and confirm priorities for the coming month. You receive the agenda in advance.
Executive value review
A quarterly summary covering total savings realized, upcoming decisions, and the outlook for technology costs for the quarter ahead.
Urgent alerts
Cost anomalies, automation failures, or upcoming renewals requiring a decision within days are flagged immediately — not held for the next monthly report.
Client responsibilities.
For the monthly review to be accurate and useful, we ask that you:
- Maintain our access to the billing and usage data needed for the review
- Notify us when a new software tool or cloud account is added — so it can be included in the next review
- Respond to questions or decisions within a reasonable timeframe, especially ahead of renewal windows
- Attend or delegate attendance at the monthly review call
We do not need unrestricted access to your systems. Read access to billing and usage data is the primary requirement. Where a vendor does not support scoped read-only access, we work from exports or scheduled reports.
Service boundaries, stated clearly.
Technology Cost Governance is focused on technology cost oversight. It does not replace:
- Help desk or IT support — user issues, device troubleshooting, password resets
- Endpoint management — device enrollment, patch management, MDM
- Cybersecurity monitoring — threat detection, incident response, SOC services
- Full managed IT services — this is not an MSP relationship
- Unlimited software development — new applications or integrations are separate projects
- 24/7 incident response — operational emergencies are outside scope
If you need any of the above, we can help you evaluate the right provider for those needs — that assessment would be part of a Checkup engagement.
Monthly pricing tiers.
Starting prices by company size. Final pricing also reflects the number of systems in scope, cloud complexity, reporting volume, AI usage, and the level of support your business needs.
5–20 employees
Core software license review, renewal calendar, savings tracker, and monthly report. Best fit for businesses with a focused software stack and limited cloud complexity.
- Monthly cost summary and renewal calendar
- Software license usage review
- Savings tracker
- Monthly review call
- Quarterly executive value review
20–75 employees
Adds cloud cost monitoring, AI-spend tracking where applicable, and automation health review. Best fit for businesses with more complex software stacks and active cloud usage.
- Everything in the smaller tier
- Cloud cost monitoring
- AI API and token spend tracking
- Automation health review
- Risk and issue register
- Urgent cost-anomaly alerts
75–150 employees
Broader system coverage, more vendor relationships, and higher cloud complexity. Pricing reflects additional scope — final fee confirmed after reviewing the systems involved.
- Everything in the mid-size tier
- Broader software and cloud system coverage
- More vendor relationships in scope
- Final scope confirmed before engagement begins
Employee count is a starting point, not the only factor. A 15-person business running complex cloud infrastructure may fall under a higher tier than a 60-person business with a simple software stack. We confirm final pricing after reviewing your actual systems.
Frequently asked questions.
Is this a managed IT service?
No. Technology Cost Governance is focused specifically on technology cost oversight: software licenses, cloud spend, AI API usage, vendor renewals, automation health, and cost anomalies. It is not a help desk, endpoint management service, cybersecurity monitoring platform, or full managed IT service. If you need those things, you need a different provider.
What is the difference between Technology Cost Governance and the Technology Cost and Automation Checkup?
The Checkup is a one-time engagement: it reviews your full technology spend, identifies savings opportunities, and delivers a prioritized written report. Technology Cost Governance is an ongoing monthly service that keeps that review happening continuously — it prevents waste from returning after the initial work is done.
What counts as a 'small fix' included in the monthly fee?
Small fixes are minor adjustments that take under an hour and don't require design, development, or system integration: updating an alert threshold, adjusting a scheduled report, correcting a small configuration error, updating a license inventory record, or making a minor dashboard adjustment. Larger changes are a separate project.
How is pricing determined?
The tiers shown are starting points based on employee count. Final pricing also reflects the number of software systems in scope, cloud account complexity, reporting volume, AI usage, and support expectations. If your situation is more complex than your headcount suggests, the fee reflects that.
Can I start without having done the Checkup first?
Yes, though the Checkup is the recommended starting point. It gives us a complete baseline of your technology spend, which makes ongoing governance significantly more effective. If you have done a recent internal review or have clear records already in place, we can assess whether a full Checkup is still needed before onboarding.
How much of my team's time does this require each month?
Typically one short review call per month, plus time to respond to any specific questions or decisions that come up. We prepare the agenda and materials in advance so your time in the review is focused on decisions, not on pulling together data.
What happens if I want to cancel?
The engagement can be ended with 30 days' notice. There is no long-term contract required. If you choose to end the engagement, all documentation and reports produced during the engagement remain with you.
Ready to keep your technology costs under control?
Book a free consultation to discuss which tier fits your business and what systems would be in scope.